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Non-profit organisations and other small businesses rely on volunteers to make their business model viable. Even though there's no money being exchanged in these relationships, it's still a good idea to establish some rules and regulations between parties. That's where a volunteer agreement comes in useful.
A volunteer agreement sets out the foundations of a relationship between an organisation and the volunteers that work there. As well as outlining the expectations of both parties in terms of responsibilities and duties, the agreement can include a volunteer confidentiality agreement, the grounds on which the contract can be terminated and any relevant health and safety practices.
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The only time you should use a volunteer agreement is when you're employing volunteers to work for your organisation. A volunteer is someone who spends time doing unpaid work for a charitable organisation or similar establishment.
While a volunteer agreement and an internship agreement can contain very similar terms, organisations use them to employ different types of workers. A volunteer is someone who works for the benefit of someone else, i.e. a charity or hospital. An intern, on the other hand, may take on unpaid work in exchange for industry experience. This is usually to better their own career prospects.
At the very least, a volunteer agreement should outline the commitments of both parties, including duties, responsibilities and expectations.
You might also choose to include clauses that deal with the following:
Volunteer agreements aren't generally used as a legally binding contract. That doesn't mean they're not effective though. Establishing a contract at the beginning of a new working relationship helps both parties to understand where they stand and what the other party expects from them.
You shouldn't need a lawyer to draft up your agreement, especially if you use a volunteer agreement template. If you've drafted up your agreement, but you're still unsure if it contains all of the right information, it doesn't hurt to ask a professional to look over it.
A volunteer agreement only needs to be a short document to cover the basics of a volunteer's duties. When you write a volunteer agreement, it's important to make it crystal clear that the person is not employed by the organisation and does not hold the same rights and responsibilities of those who are hired as employees.
Putting together this document is even easier with the help of a volunteer agreement template. You can find these online by carrying out a quick Google search. Otherwise, you can use the websites we've scouted out below.
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