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Moving offices can be stressful, especially when you consider not only the furniture and hardware that will need moving but also data and physical documents too. Business relocation is quite different from moving to a new house because a lost stack of documents or a damaged computer could result in financial loss.
Hiring a reliable relocation company will give you the peace of mind that your items are secured. A company that has been in the business for years will provide you with the best plan for efficient management. Here is our guide on all things to consider during your office relocation.
An office relocation service helps businesses move to a new location. This service works out the logistics of how the move will be carried out, what equipment will be needed and any obstacles which might be encountered. They ensure that your relocation project will be completed within a timeline, within budget and with minimal disruption.
Whether you are moving floors, buildings or countries, an office relocation service will help ensure that your furniture and computer equipment are secure during the transfer. You should consider using an office relocation service because not only are they experienced with the project management of relocations but they also have the necessary tools. These tools include packing vans, trailers, warehousing facilities, crates and computer capsules.
You can easily compare office relocation services through platforms like Muval or Find a Mover. These sites are specifically designed to help users find removalist companies. Airtasker, Oneflare and TaskRabbit are like online bulletin boards where you can post the details of the job and compare quotes from different companies.
When you find a company that you're interested in hiring, find out if they're insured to cover damage to your valuables. Also find out the services they provide, an outline of their fees and what the additional costs are. Your office relocation service should guarantee delivery on schedule with a policy that covers missing items.
Office relocation services often offer a fixed price for their relocation services. Travel distance between two locations, the size of the office spaces and the total amount of furniture, equipment and files to be transferred are taken into consideration when estimating costs. If you are a small business, you can enquire about hourly rates if you only have a few items to move.
Basic removalist services average at $200 - $2,000 for moving your items, packing them into trucks or vans, transporting, handling and unloading. To get a general idea, Office Removals Sydney recommends allotting $20 - $40 per hour per mover and about $750 - $2,000 per truckload of items. If you assign the moving company to pack equipment, furniture and other items, then you might incur additional costs.
When hiring an office relocation service, you should enquire if the company is a member of the Australian Furniture Removers Association (AFRA). If they are, they will have public liability insurance which will provide insurance for your items in transit. If you are hiring from Airtasker, Oneflare and TaskRabbit, always make sure that the company has a valid ABN.
Always research feedback and ratings on the company of your choice. Previous customer experience with the company will give you an idea of how your own experience will be.
The first step to preparing for office relocation is establishing a budget. An estimated budget should help you compare and choose a relocation service. Consider the time frame you will need for your relocation. Here is a guide to help your relocation go smoothly:
Although you can provide access to the old office space for the relocators, it is recommended that you be there to oversee the move. This ensures that all items are handled with care and nothing gets left behind.
Each relocation company has its set of services but a typical office relocation includes and does not include the following:
Company relocation services provide you with all the necessary steps when having to move. This is especially relieving when you find one whose services you trust.
Do I need transit insurance?
You may want to consider transit insurance for important items, as there is a possibility that some of your items might get damaged despite the company's best intentions and practices.
Will the office relocation company provide packing materials?
Some companies will provide a team to help pack while others will provide you with the necessary packing materials.
Should I provide the workers with food and drink during the move?
You are not obligated to provide the workers with food, however, providing water would be helpful.
What if I can't be at the property when the furniture and items arrive?
Arrange for someone to act as your agent. This person should be able to accept delivery of your items at the agreed-upon time. If you can't do this, you will need to make arrangements to store your goods which could incur charges for storage and redelivery.
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