Free letter of resignation templates

Learn the tips and templates that can help you to leave your job on a positive note.

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Amid the excitement — and busyness — of your latest career change, a letter of resignation can be seen as yet another task that needs to be tackled from your growing to-do list. Fortunately, a letter of resignation template can make your job transition a little bit easier, and help you to leave in good professional standing with your current employer. Let's take a look.

What is a letter of resignation?

A letter of resignation gives your employer formal notice that you are resigning from your position of employment and outlines the details of your resignation.

letter of resignation template from Lawpath

Download this template at Lawpath

When should I use a letter of resignation?

There are various reasons people leave their jobs, whether a career change, necessary relocation or a long-awaited retirement. A letter of resignation is used when you want to formally inform your employer that you are resigning. It is typically delivered in conjunction with a verbal notice to your manager as well.

What should a letter of resignation include and not include?

The good news is, your resignation letter doesn't have to be overly long or complicated. There are some standard points you should include, however, but you can keep it brief.

A letter of resignation should include:

  • A statement of intent to resign
  • Your official job title
  • The date of your last day
  • Your best contact number and a non-company email address

You can expand on the basics but keep in mind, this is not the time to include a list of grievances or to be too critical. If you're compelled to do so, consider discussing your reasons to leave with your manager or during your exit interview.

How effective is a letter of resignation?

While not always necessary, a letter of resignation serves as a formal notice of intent to resign and provides all the details needed to formalize your resignation with your employer. When written well and coupled with a face-to-face meeting with your manager, a letter of resignation should be all you need to officially resign from your position.

Do I need to use a lawyer?

You do not technically need the services of a lawyer to prepare a letter of resignation, but if your leaving is the result of a workplace dispute, you may want to consider legal advice before making anything official.

You should also consult your employment contract to confirm how much notice, if any, you have to give when you resign.

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5 tips for writing a letter of resignation

The key to writing a good letter of resignation is to remain professional and diplomatic. You may want a reference from your employer one day or might end up crossing paths with your current boss down the track so keep your letter tactful and positive.

Here are some key points to consider while drafting your letter:

  • Date the letter the same as the day you hand it to your employer
  • Keep your opening paragraph short and to the point
  • Explain your intention to resign
  • Include the date of your last day with the company
  • Note your appreciation for the opportunities you've been given

You may also want to offer to assist with training a replacement or support a transition period.

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