Download free invoice templates

Invoices are the only real proof that a business exchange has taken place. Ensure you get them right with these templates.

If you are involved in any type of business, chances are you're going to need to know the ins and outs of invoicing. Invoices are legal documents which detail an exchange of goods or services. They are needed by both parties involved in the transaction as they act as proof of the agreed-upon terms and they also act as a tax receipt for government and legal purposes.

Even though they're common, people often make mistakes when filling out invoices. It's important to have all of the necessary information to ensure that the invoice is valid. The team at has put together everything you need to know about invoices and provided you with some free invoice templates that you can use for all your invoicing needs.

Adding professionalism to your invoices

It’s no secret that stationary and invoices which are structured correctly and have a professional appearance can put your business ahead of others, so sometimes it pays to use a professional letterhead when making an invoice.

There are many companies which can take care of this for you. One such company is Vistaprint, which has a large range of standard designs which you can use for your invoices and also allows you to upload your own custom logo design.

Vistaprint will print out your letterheads and uses high quality full-colour printing and papers to achieve the best result for you.

Here are some designs which are available from Vistaprint now

Types of invoices

There are three main types of invoices that you may need to use:

  • Tax invoice.This type of invoice is usually issued by the seller and shows the price of sale, whether it includes GST and the amount charged. These types of invoices are usually automated using accounting or cashier software at shops and other businesses, but many small businesses still write these out manually.
  • Proforma invoice.This type of invoice details a transaction which is going to take place. It sets out an agreed upon price and quantity for the transaction which needs to be honoured by both parties.
  • Job work invoice.This type of invoice is usually used by contract workers and freelancers and is used to detail the amount of work they have done and how much they need to be paid. These are extremely important for tax purposes as they determine income and how much tax the contractor will need to pay.

Tax invoice template and checklist

There are two types of tax invoices: invoices for sales of less than $1,000 and sales of more than $1,000.

Sales of less than $1,000 must include the following:

  • The seller’s identity
  • The seller’s Australian Business Number (ABN)
  • The date the tax invoice was issued
  • Description of items sold, including quantity and price
  • GST amount payable in relation to the sale
  • The extent to which the sale on the invoice below is taxable

Template for under $1,000 invoice:

Tax Invoice
Jack's Windows and Glass
ABN: 32 323 198 777

17 Keller Street
Redfern NSW

Date: 20th February 2014

To: Jane's Flowers
17 Smith Street
Sydney NSW 2000

Description of supply Total
Glass window panes $900

Total price incl. GST $900

Sales of $1,000 and more must include the following:

  • The seller’s identity
  • The seller’s ABN
  • The date the tax invoice was issued
  • The buyer’s identity or ABN
  • A description of items sold, including the quantity and price
  • The GST amount payable in relation to the sale
  • The extent to which the sale on the invoice is a taxable sale

Template for over $1,000 invoice:

Tax Invoice
Jack's Windows and Glass
ABN: 32 323 198 777

17 Keller Street
Redfern NSW

Date: 20th February 2014

To: Jane's Flowers
17 Smith Street
Sydney NSW 2000

Description of supply
Unit price
Glass window panes

Total amount payable

Proforma template and guide

A proforma invoice is slightly more complicated invoice as it needs to include all costs associated with the sale, not just the cost of the goods or services that are being exchanged. Here’s a quick guide on how to put together a proforma invoice:

  1. You need to decide on the price and sale terms of the prospective transaction, these may have been laid out in an initial agreement between you and the buyer. Your invoice needs to include additional costs that you will incur for the transaction including shipping, transport, insurance, taxes, custom fees and duties. Make sure this is as detailed as possible because it’s regarded as a binding sale agreement.
  2. Make sure the invoice is clearly labelled as a proforma invoice. You need to include full names and mailing addresses for the seller and buyer and the date. If the invoice is only valid until a certain date, make sure to include that date as well.
  3. Include as much detail as possible about the goods or services that are a part of the transaction and include the country of origin as this is a requirement for some country’s custom requirements.
  4. Outline the financial and shipping terms of the sale, including the type of currency you will use. You should also include a cost per unit for each item and also a total price.
  5. Sign and date the proforma and send it off.


Proforma Invoice

Lucy Jones
Tom Fitzgerald
27 Richardson St
27 Arnott St
Sydney NSW 2000
Chicago, Illinois, 60667


Mode of transport
Total Packages
Total gross weight

Unit Price $
Green plates
Blue bowls
Yellow forks

Tax rate
Sales Tax
Shipping and handling


Job work invoice template and checklist

When you are invoicing for a freelance or contract job, you should pick a template and stick to it for the sake of consistency. Here’s what to include:

  • You and your client’s name and address
  • Your client or your own job number or order number
  • Details about the work you completed, including hours
  • Dates you completed the work, if relevant
  • An invoice number and date
  • Payment amount and terms
  • Your registered business address, business name and ABN
  • Your bank details


Invoice Number 42

Invoice date: 20th February 2014


New Beginning Magazine
Simon Jones
79 Cross Ave
12 Wayward Lane
Sydney NSW 2000
Drummoyne NSW 2076

Job number: ART467

Article - How to start fresh
Article - Valentines Day

Payment due: 27th February 2014

Please make cheques payable to: Simon Jones
Electronic payments:
Commonwealth Bank
BSB: 062 345
Account number: 12 345 678 9

Browse through more letterheads at Vistaprint now regularly has coupon codes which can be used on the Vistaprint website to secure discounts and special offers, so be sure to view these before making an order.

Invoicing coupon codes and deals

Jeremy Cabral

Jeremy is a publisher for, he is also a personal finance all-rounder specialising in: Credit Cards, Savings Accounts, Personal Loans, Home Loans & Online Shopping.

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8 Responses

  1. Default Gravatar
    juneMay 27, 2016

    HI, I am confused, can we download a docket for taxation purposes for free, or do we have to pay.

    • finder Customer Care
      StephanieMay 31, 2016Staff

      Hi June,

      Thanks for your question.

      These invoice templates are for businesses who issue out tax receipts. They outline the businesses trading details as well as the items purchased.

      If you are a business wishing to use these templates as invoices you can copy them from the article above for free use.

      If you wish to purchase set letterheads, please click on the link below the heading “Here are some designs which are available from Vistaprint now” to purchase them from Vistaprint.

      I hope this has helped,


  2. Default Gravatar
    HaroldMay 2, 2015

    How do I subscribe/ download Job Work Invoice and checklist?

    • finder Customer Care
      ShirleyMay 5, 2015Staff

      Hi Harold,

      Thanks for your question.

      The invoice templates are available for sale from Vistaprint. Please click on the design of your choice, and you’ll be take to the Vistaprinting website where you can purchase these.


    • Default Gravatar
      BrianMarch 8, 2016

      So why does it say FREE templates?

    • finder Customer Care
      ShirleyMarch 9, 2016Staff

      Hi Brian,

      Thanks for your question.

      There’s a free template available for copy and paste as well – available on the page.

  3. Default Gravatar
    nattashaNovember 5, 2014

    i need to create a monthly invoice but it needs to be broken down to weekly can you advise

    • finder Customer Care
      ElizabethNovember 6, 2014Staff

      Hi Nattasha,

      Thanks for your question.

      You can use the invoice templates above to start. Then, work out the number of weeks in the particular months and break it down that way, ie. week one, two, three, then split the designated amounts into each week. You can then give an overall amount for the month.

      I hope this has helped.



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