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As technology continues to advance, we're ever more vulnerable to the rise in data security breaches and system malfunctions. A cybersecurity policy can set your company and employees on the right track to safeguarding against hackers.
Here we outline how you can craft a cybersecurity policy, and where to find helpful legal templates online.
A cybersecurity policy is a legal document which can offer protection for your business against potential financial damages relating to cyberattacks and data breaches. It does this by outlining processes that work to protect your technology and data and explaining rules for sending data over networks.
The policy establishes responsible security measures for your business, by setting the standards for behaviours among all your employees when it comes to protecting data.
If your company deals with technology and data, it's really important that you protect your information and systems with a cybersecurity policy. The document is vital for public companies and organisations, particularly those in regulated industries such as insurance, healthcare or finance. Larger companies such as these face the risk of hefty penalties if their security procedures are considered inadequate.
A cybersecurity policy is also important for small companies which are still expected to meet minimum IT security standards. While small firms may not be subject to federal requirements, there is still a chance you could be prosecuted if your company is deemed to have acted with negligence.
A cybersecurity policy puts in place measures to protect your company from cyberattacks. It sets out rules and controls for protecting your data for your employees to follow. A data protection policy, often known as a privacy policy, is a document which explains how personal data information will be collected, used, stored and shared. A privacy policy is required by law if your company collects personal information from your customers either online or directly.
In a nutshell, the cybersecurity policy is an internal document for your employees to protect your data, and a privacy policy is a document for your customers to explain how their data will be managed.
A cybersecurity policy typically starts with a 'roles and responsibilities' section which outlines general security expectations for all employees in your organisation, including all outside consultants, administration, financial staff and of course all IT staff. The following are the key areas which are often included in a cybersecurity policy.
With the rapid rise in data breaches and cyberattacks around the world, a cybersecurity policy can be highly effective in minimising these problems by establishing clear responsibility of security for all of your staff. It lays out procedures to follow to avoid attacks on your information and systems which will minimise the probability of cyberattacks and thus major financial damage.
A cybersecurity policy also includes a section on disciplinary action for your staff in the event of a breach which will help enforce your policy and keep everything above board.
A lawyer is not entirely necessary to write a cybersecurity policy as you can follow online samples of this policy or download templates. However, it may be a good idea to seek legal advice in drafting your policy or at least getting a lawyer to review it for you to ensure is covered accurately.
You can start drafting your cybersecurity policy by making some notes on the key areas outlined above. It's important to prioritise the areas of primary importance to your organisation which may be security for the most sensitive or regulated data. You may wish to run a risk analysis before you start to pinpoint the areas to prioritise in your policy.
Business.gov.au suggests guiding your employees in your policy in these key areas:
There are plenty of cybersecurity policy samples and templates available which we've listed below, to help you through the process.
Cybersecurity policies are often very long documents, particularly for larger organisations, which is why a legal template can be very helpful. Here's where you can find some easy to follow templates and sample policies online.
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