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Data storage and backups for businesses: 7 tips for streamlining your tech

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Storing data properly is essential for any business. Discover how yours can do it better.

Sponsored by business nbn®. With a choice of high-speed plans, business-grade support and a range of providers, business nbn is made for businesses' evolving needs.

Data is the lifeblood of any modern business. In an increasingly paperless world, it's essential to have proper data storage policies and to invest in backups.

The good news is that it's now easier and more cost-effective than ever before.

We've put together some of the ways that you can streamline your storage processes and ensure that you've got the right tech solutions in place.

1. Make sure your internet quality is business-grade

If data is the lifeblood of modern business, high-speed internet is the circulatory system that gets that blood flowing.

To ensure that you can easily access and back up data, you need fast, business-grade internet.

There are a number of different considerations when picking an internet plan.

Plans supported by business nbn offer a high-performance fibre access network, which can give you access to rapid upload and download speeds.

Ultimately, this enables greater connectivity across your workforce as well as an easier time carrying out effective data storage.

2. Back up your data regularly

Regularly backing up your data should be an essential part of business hygiene.

Lost transactions, data breaches and more can all be major headaches and should be avoided as part of wider record-keeping procedures, rather than just as an IT task.

Having access to high-quality, business-grade internet can speed up this process considerably, too.

When you're using high-speed plans – like those powered by business nbn – it's a job that can now take minutes as opposed to hours.

Technology enabling cloud storage

3. Avoid format obsolescence

One of the challenges facing any long-running business is format obsolescence.

Remember storing images as .BSV files? No, of course, you don't.

Technology changes quickly. File formats that are common today can find themselves unreadable tomorrow – especially if they're proprietary.

So when you're looking at backing up data, it's worthwhile doing so across a number of different formats as a form of futureproofing.

This especially applies to items currently stored on physical media. After all, no business wants to find itself facing the prospect of its very own Digital Dark Age.

4. Centralise your data

With the advent of computers and the internet, it's easier than ever to have data stored in a centralised location.

But digital storage isn't just about convenience. It's also about empowering staff to work faster and more efficiently.

In an era of hybrid workplaces, it's essential to give employees easy access to the tools they need.

If they know where they can find the tools they need to do their jobs easily, they're going to perform better day-to-day – and in turn, benefit the business as a whole.

5. Invest in cloud-based storage

One of the main benefits of cloud storage is that it offers easy access, regular or automatic backups and significantly more storage than your average external hard drive.

Not to mention its capacity for easy digitisation of older data, too.

CD-Rs, floppy discs and hard drives can all be stolen. And you also have to consider issues like bit rot and general data degradation.

By getting your data onto the cloud, it'll be far easier to access, while also combating the risk of losing the information altogether.

However, high-speed internet is also essential for this process – such as the type powered by business nbn – whether it's for uploading or downloading data dumps.

Two employees discussing cybersecurity

6. Clearly communicate cybersecurity policies to staff

You may have invested in a cyber insurance policy to protect your digital assets.

But it's also critical to educate your employees about its importance too.

Accordingly, employee training and regular refreshers are key to ensuring that your business is protected from within.

When new employees are onboarded, cybersecurity policies should also be clearly outlined as part of their induction.

7. Have recovery procedures in place

Whether it's a security breach, an accidental data erasure or simply a hard drive crash, you need to be prepared to start over as soon as possible.

The specifics of a recovery plan will vary depending on the cause, but there are a few common traits.

  • You should have your data backed up recently enough that reverting to an older version won't cause major disruptions.
  • One or more of your staff should be responsible for overseeing the process and delegating tasks throughout as necessary.
  • Determine the cause of the problem – and take steps to make sure it doesn't happen again.

It might be a cliche, but when you fail to plan, you plan to fail. Recovery procedures for recovery processes are no different.

Discover more about business nbn® today

Sponsored by business nbn®. With a choice of high-speed plans, business-grade support and a range of providers, business nbn is made for businesses' evolving needs.

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