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Free annual leave application templates (Australia)

Make your leave intentions clear with a well-written application.

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Before taking that much-awaited annual leave, it is important to make your request clear and concise. By using the following guide, you can ensure your annual leave application leaves no room to be rejected by your employer.

What is an annual leave application?

Employees must submit an annual leave application to their employer to be granted annual leave. The purpose of this document is to ensure that the request has been put into writing officially. Even if a verbal request has been granted, providing an annual leave application avoids any disputes further down the line.

When should I use an annual leave application?

You can use an annual leave application in two different circumstances. The first is when the employer has already given a verbal assurance of annual leave. You, the employee, can use the application to confirm officially and make a record of what has already been agreed upon.

The second circumstance is when the employee has not yet obtained verbal permission for annual leave, and they wish to outline their request. The request can also include plans for how their workload will be managed during their absence from work.

Annual leave application vs parental leave application

An annual leave application is only to be used when applying for leave you have already earned through work. If you are seeking paid leave for maternity or paternity reasons, then a separate and completely different document and application must be made.

It is also important to remember that, if an employee is already on unpaid parental leave, they will cease to accumulate annual leave hours.

What does an annual leave application include and not include?

What is included in an annual leave application?

An annual leave application is made up of a variety of sections. These normally include:

  • Personal details. This section is simply the employee’s name, contact details and their position within the company.
  • Leave type. The second section is where the employee states the type of leave they are requesting. This is often made up of fully paid annual leave, half pay annual leave and annual leave in advance.
  • Period of leave. The third section is set aside for the employee to state the starting date, ending date and the total days of annual leave.
  • Approval of leave. The final section should be filled out by the manager or supervisor who will approve or reject the requested leave.

What is not included in an annual leave application?

An obligatory section to explain why you are taking the annual leave is not included in an annual leave application, nor are you bound by any official practice to supply one.

How effective is an annual leave application?

An annual leave application can be effective in two different ways. The first way is that an annual leave application form brings the request for annual leave directly to the attention of the management. An application for annual leave can not be unreasonably refused by management, and there also has to be a genuine and official reason for doing so.

The second way an annual leave application is effective is by creating an official record of the request; this can be used if any miscommunication or misconduct takes place in the future.

Do I need a lawyer for an annual leave application?

A lawyer is not needed when filling out and submitting an annual leave application, as the entire process is an internal one. If any issues arise between employees and employers, then legal advice can be obtained from the government-led Fair Work Commission.

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How do I write an annual leave application?

Writing an annual leave application can be simplified by obtaining official templates and keeping the information you provide simple and brief. Using government provided examples such as those provided by Fairwork.gov will help you with the writing of an annual leave application.

Free legal documents and templates like annual leave applications can be found from a number of legal and governmental sources online. Legal websites such as Wonder Legal will offer free templates and legal advice.

Government websites such as Fairwork.gov and the Fair Work Commission can also provide both documents and advice for all sorts of workplace problems.

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